Vaquero Club located in Westlake, Texas seeks an Equipment Manager to play an integral part of the Agronomy Team. The qualified candidate must exhibit the ability to lead by example and oversee a comprehensive preventative maintenance program for the newly redesigned golf course assets including a fleet of equipment, maintenance facility complex, tools, technology, and parts.  

Working alongside the Director of Grounds and Golf Course Superintendent, the Equipment Manager will be responsible for managing a preventative maintenance program through proactive management, a sound mechanical service program, and maintaining proper records through the Toro MyTurf software.

The focus of this job is on producing high-quality, detailed work based on established standards, guidelines, and procedures. The individual must exercise precise, consistent output, but also be able to think outside the box to provide creative solutions. The individual will be expected to create a supportive, professional environment reflective of the finest facilities in the United States.

Develop the vision, execution, and enhancement of the culture of the maintenance staff. He/she will be a collaborative, hands-on, and service-oriented partner. Creating a professional environment of continuous improvement and learning is critical for success.

About Us:

Established in 2001, Vaquero occupies 525 acres of what was once the Hunt brothers’ Circle T Ranch in Westlake, Texas. Discovery Land Company purchased the Ranch and developed it into an intimate, utterly private Club community.

The secluded property features rolling hills, a renovated 42,000-square-foot clubhouse, and a golf course designed by Tom Fazio and recently remodeled by Andrew Green. Over the last seven years, the membership has invested over $62M in equity improvements to the Club, the Golf course, and amenities. The renovated golf course, racquets area, and comfort stations opened in the fall of 2023. Vaquero is 15 minutes from the Dallas/Fort Worth Airport and offers ample shopping and dining in the neighboring towns of Southlake, Keller, Trophy Club, and Roanoke.

For members, the Vaquero Clubhouse is a second home. This luxurious yet comfortable setting is where members live, work, and play. A member can work out in the morning, play golf, and enjoy lunch or dinner with family and friends. Vaquero offers members the ultimate lifestyle in a private Club and Community living. Once a member enters the gates, the staff is present for everything a member or guest may need. The team is dedicated to helping members enjoy the things that truly matter, friends and family.

Club Highlights:

  • 413 total member families (353 Golf, 60 Social)
  • 18 Hole Championship Golf Course, PAR 71, designed by Tom Fazio and remodeled by Andrew Green in 2023
  • 42,000 Total Square Foot Clubhouse, remodeled by Mike Marsh in 2019
  • 3 – Dining areas: Clubhouse, Ranch House, and Pool Grill
  • Men’s Locker Room Lounge and Women’s Locker Room Lounge
  • 4 – Tennis Courts, and 3 -Pickleball Courts
  • Swimming Pool, Youth Recreation, 2 – Event Lawns, and Kids Club
  • Spa and Fitness Center, Indoor Golf Teaching Center
  • Family events, fishing, paddleboats, or canoeing
  • Initiation Fee – $211,500
  • Annual Golf Rounds Per Year – 21,000
  • Maintenance Budget – $4.3M
  • Average Membership Age – 56
  • Total golf course maintenance employees – 30-35
  • Irrigation – Reverse osmosis system, Toro satellite system
  • Equipment – 95% of equipment is 4 years old or less with all carts and mowers on a 4-year lease program with Toro, Foley Grinders purchased in 2021
  • The Club is open six days per week, 12 months a year
  • The shop is equipped with HVAC and ample space.
  • The next step in capital planning will be to redesign and renovate the maintenance facility

Success traits of the individual:

  • Resident expert in equipment service, repair, safety, and facility maintenance
  • Highly engaged, approachable, proactive, and intuitive leader.
  • Takes personal pride in educating, training staff, and ensuring a welcoming and professional environment for Vaquero Club employees, members, and guests.
  • Attentive to details, and organizational skills to ensure preventative maintenance schedules are on point.
  • Strong time-management, technology, and organizational skills.
  • Strong communication skills.

Initial priorities of position:

  • Establishes quality control in field spot checks on equipment for performance on the course, and makes infield repairs or adjustments to equipment as needed.
  • Develops a preventative maintenance program for all equipment, equipment inventory and identification, digital record keeping, work orders, and R&M budget, ensuring proper record keeping and inventory control.
  • Builds relationships with staff, senior leaders, and local suppliers and technicians.
  • Knowledge and ability to properly maintain cutting units at a very high standard.
  • Keep the state-of-the-art Golf Course Maintenance Facility in working order, clean, and organized.

Key responsibilities, skills, aptitude, and knowledge:

Equipment Maintenance

  • Inspect, diagnose, service and repair mechanical or electric issues on all golf course maintenance equipment.
  • Alongside the Director of Grounds and Golf Course Superintendent will demonstrate preventive maintenance and the proper cleaning of and safe operation of equipment to all golf course staff.
  • Strong knowledge of the operation of internal combustion engines and mower grinding, sharpening, and adjustments.
  • Excellent working knowledge of applicable state and federal regulations about equipment, petroleum, and all other products used at the maintenance facility.
  • Proficient in interpreting repair manuals, instruction sheets, and hydraulic and electrical schematics.
  • Torching/Welding repairs to equipment. 
  • Communicates with the management team daily to optimize daily operations and conditioning standards. 
  • Ensures optimal quality of cut for all playing surfaces daily.

Administrative Management

  • Through the Toro MyTurf software, records equipment and parts inventory purchases, equipment hours and usage, costs of repairs, and preventive maintenance for all equipment.
  • Order, maintain, and track fuel usage by Golf Course Maintenance. 
  • Establishes and maintains purchase orders, and budgets for equipment fleet and maintenance complex.
  • Profound knowledge of basic computer skills to add information to computerized vehicle maintenance programs.
  • Create, manage, and facilitate onboarding for all new employees such as new hire orientation, safety standards, equipment service standards and initial equipment training, maintenance facility cleaning, and organizational standards.
  • Builds relationships with industry suppliers, technicians, and trade schools to provide continuous development for Vaquero Club employees.
  • Effective oral and written communication skills with team members and management.
  • Latest trends in grounds equipment industry technology.


  • 5-8 years as an Equipment Manager with a progressive career pathway, but will consider Assistant Equipment Managers working under a reputable supervisor.
  • Minimum of certification in automotive repair, diesel engine, or similar fields.
  • Preferred certifications from GCSAA.
  • Strong working knowledge of turf equipment and ability to perform repairs at a high level.
  • Standard work week – 6 days one week 5 Days the next week (45-48 hours a week).

Compensation and Benefits: 

  • $110,000-$130,000 dependent on experience
  • Health insurance including medical, dental, and vision
  • Life insurance
  • Lunch
  • Continued education and association dues
  • Paid time off
  • Uniforms
  • Golfing privileges
  • Retirement benefits
  • Typical GCSAA fees (Local and National dues)
  • Continued education
  • Additional benefits will be discussed in the final interview

Application Instructions:

Please apply through the link, and submit a thoughtful Cover Letter addressed to Mr. Matthew Weitz, and your Resume.  Please save the document as one PDF (Last Name, First Name, Vaquero).

Deadline to Apply is December 18th, 2023.